Free Checklist
Apartment Inspection Checklist
Everything to check at move-in, at the annual inspection, and during a turnover, across every unit in your community.
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An apartment inspection is a documented walk-through of a unit and its shared spaces, done at set points in the lease and across the year. On a multifamily property you're not inspecting one home, you're inspecting dozens of units on a schedule, so the checklist has to be the same every time and the record has to be easy to pull up later.
Use the checklist below for move-in, routine annual, and turnover inspections. Photograph every item so the unit's condition is on record, then compare inspections when a resident moves out to decide any deposit deductions fairly.
Run the same items every time, in every unit, and photograph everything.
Standardize the checklist. When every inspector uses the same template in every unit, your records line up and nothing gets skipped. That consistency is what makes a move-out comparison hold up and what keeps a new hire inspecting the same way as a ten-year veteran.
Photograph everything. A checkbox says something was damaged. A dated photo shows what and how much. Across dozens of units, those photos are what settle deposit questions without an argument.
Inspect on a schedule. Move-in and move-out are the bookends, but a routine annual inspection catches small problems, a slow leak, a failing detector, an unauthorized pet, before they become expensive or unsafe. Put every unit on the calendar so none slip.
Keep the record in one place. On a portfolio of any size, the report you can't find is the report you don't have. Storing every inspection against the unit means you can pull a resident's move-in condition in seconds, years later.
InspectCloud is the apartment inspection app that runs this exact checklist on any phone or tablet and does the tedious parts for you.
Build your apartment checklist once in the web dashboard and push it to every inspector's phone in minutes. Same items, same order, every time.
Check a box, snap a photo, capture the resident's signature. Everything drops into a clean, branded PDF report and emails to the owner automatically.
Pick two inspections and the software highlights every difference in a side-by-side comparison. What used to take 20 to 30 minutes per unit takes about three seconds.
Upload a CSV of every unit, from 10 to 1,000-plus, instead of adding them one at a time. Assign inspections and track progress from the web.
Hand inspections to sub-inspectors, watch progress in real time, and get a weekly report of who inspected what and how long it took.
Resident Inspection lets residents complete their own move-in inspection on their phone, so the record exists before a dispute ever comes up. It's included with every plan.
The checklist and process that protects deposits and settles disputes.
Room-by-room checklist for move-in, move-out, and routine rental inspections.
How property managers run every inspection digitally with InspectCloud.
An apartment inspection checks the condition of every room, appliance, and fixture in the unit, plus safety items like smoke and carbon monoxide detectors, and any shared spaces the property manager is responsible for. The goal is a dated, photographed record of condition at move-in, during the year, and at move-out.
Most property managers inspect at move-in and move-out, plus a routine inspection once a year. Annual inspections catch small issues like a slow leak or a failing detector before they turn into expensive repairs or safety problems.
An annual inspection is a scheduled walk-through of an occupied unit, usually once a year, to confirm the unit is being maintained, check safety systems, and spot maintenance needs early. Residents are typically given notice per the lease and local law before the visit.
Yes. InspectCloud is apartment inspection software built for property managers. It runs your checklist on any phone, captures photos and signatures, imports your whole portfolio, assigns inspections to your team, and generates branded reports automatically, so inspecting a hundred units is as consistent as inspecting one.
Yes. Resident Inspection lets residents complete their own move-in inspection on their phone, so the record of condition exists before anyone disputes a deposit. It's included with every InspectCloud plan.
Try InspectCloud free. Run your apartment inspections on any phone and let the software handle the reports, comparisons, and records.